Legal

Privacy Policy

Last updated: April 2026

Who we are

Beyond 365 Ltd is a UK-based Microsoft 365 automation consultancy. We are the data controller for the personal information we collect through this website and our business operations.

Company: Beyond 365 Ltd
Email: nick@beyond365.co.uk
Website: www.beyond365.co.uk
Country: United Kingdom

What information we collect

We collect personal information that you voluntarily provide to us when you:

  • Book a discovery call through our Calendly scheduling tool
  • Send us an email
  • Contact us through LinkedIn
  • Engage with us as a client

The types of personal information we may collect include:

  • Your name
  • Your email address
  • Your job title and company name
  • The content of messages you send us
  • Meeting booking details (date, time, any notes you provide)

Information collected automatically

When you visit our website, certain information may be collected automatically by our hosting platform (Squarespace) and any analytics tools we use. This may include:

  • Your IP address
  • Browser type and version
  • Pages you visit and time spent on each page
  • Referring website or source
  • Device type and operating system

This information is collected to help us understand how visitors use our website and to improve our service. It is not used to personally identify you.

How we use your information

We use your personal information for the following purposes:

  • To respond to your enquiry — when you book a call, send an email, or contact us through any channel, we use your information to respond and follow up
  • To deliver our services — if you become a client, we use your information to manage our engagement, communicate with you, and deliver the agreed work
  • To improve our website — we use anonymised analytics data to understand how visitors interact with our site
  • To send relevant follow-ups — if you've engaged with us, we may follow up with relevant information about our services. You can opt out at any time by replying to any email or contacting us directly

Legal basis for processing

Under UK GDPR, we rely on the following legal bases to process your personal information:

  • Consent: When you voluntarily submit your information through a booking form or contact us directly
  • Legitimate interest: When we follow up on business enquiries, improve our website, or market our services to people who have expressed interest. We balance our business interests against your rights and will not contact you if you ask us to stop
  • Contractual necessity: When we need your information to deliver services you have engaged us to provide

Who we share your information with

We do not sell your personal information to anyone. We may share your information with the following third-party services that help us operate our business:

These services process your data on our behalf and are bound by their own privacy policies and data protection obligations.

Cookies

Our website uses cookies - small text files stored on your device - to help the site function correctly and to understand how visitors use it. Squarespace, our hosting platform, sets essential cookies required for the website to operate. If we use analytics tools, these may set additional cookies to track anonymous usage data.

You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

How long we keep your information

We retain your personal information only for as long as necessary for the purposes described in this policy:

  • Enquiry data: Retained for up to 24 months after your last contact with us, then deleted
  • Client data: Retained for the duration of our engagement plus 6 years to comply with UK tax and accounting obligations
  • Website analytics: Anonymised data is retained according to the analytics provider's policies

Your rights

Under UK GDPR, you have the following rights regarding your personal information:

  • Right of access: You can request a copy of the personal information we hold about you
  • Right to rectification: You can ask us to correct any inaccurate information
  • Right to erasure: You can ask us to delete your personal information, subject to any legal obligations we have to retain it
  • Right to restrict processing: You can ask us to limit how we use your information
  • Right to data portability: You can request your data in a structured, machine-readable format
  • Right to object: You can object to our processing of your information, particularly for direct marketing purposes
  • Right to withdraw consent: Where we rely on consent, you can withdraw it at any time

To exercise any of these rights, contact us at nick@beyond365.co.uk. We will respond within 30 days.

International transfers

Some of the third-party services we use (such as Calendly and Google) may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions, to protect your information in accordance with UK GDPR requirements.

Children's privacy

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.

Complaints

If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

ico.org.uk/make-a-complaint
Telephone: 0303 123 1113

Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

If you have any questions about this privacy policy, contact us at nick@beyond365.co.uk.